How Do I Edit A Table In Outlook Mail?

Editing a table in Outlook is primarily done through the Table Tools ribbon, which becomes visible whenever you click inside a table in your email. This ribbon gives you access to the Design and Layout tabs, which contain all the essential options for modifying your table's appearance and structure.

Edit table contents

To edit the text within your table, simply click into any cell and start typing. You can also use standard formatting tools on the Home tab to change the font, size, color, or alignment of the text in individual cells.

Add or delete rows and columns

You can insert or remove entire rows and columns with a simple right-click or by using the ribbon.

Using the ribbon:

1. Click inside any cell of the table.
2. Select the Layout tab under Table Tools.
3. In the Rows & Columns group, click Insert Above, Insert Below, Insert Left, or Insert Right.
4. To delete, click the Delete button and choose to delete cells, columns, or rows.

Using the right-click menu:

1. Right-click on a cell where you want to make a change.
2. Hover over the Insert or Delete options in the context menu and select the appropriate action.

Merge and split cells

You can combine multiple cells into a single cell or divide a single cell into more cells.

1. Click inside the cell or select the cells you want to merge or split.
2. Go to the Layout tab under Table Tools.
3. In the Merge group, click Merge Cells or Split Cells.

Adjust row and column size

The width and height of your table can be adjusted either manually by dragging borders or precisely by using the ribbon.

To resize manually:

• Columns: Hover your cursor over a column's vertical border until it changes to a resize cursor. Click and drag left or right to adjust the width.
• Rows: Hover your cursor over a row's horizontal border until it changes to a resize cursor. Click and drag up or down to adjust the height.

To use the ribbon for precision:

1. Click inside the table.
2. Go to the Layout tab.
3. In the Cell Size group, you can enter specific values for the row height and column width.

Use AutoFit for automatic resizing:

1. Click inside the table.
2. Go to the Layout tab and select AutoFit.
3. Choose from the following options:
   • AutoFit Contents: Resizes columns to fit the text within them.
   • AutoFit Window: Adjusts the table to fill the width of the email message window.
   • Fixed Column Width: Locks the column sizes, preventing automatic changes.

Change table appearance and borders

The visual style of your table is managed from the Design tab.

Use Table Styles for a quick makeover:

1. Click inside the table.
2. Go to the Design tab.
3. Browse the Table Styles gallery to find a preformatted style. Hover your mouse over the thumbnails for a live preview.

Customize borders and shading:

1. Click inside the table.
2. Select the Design tab.
3. In the Table Styles group, click the Borders or Shading dropdown menus to customize specific elements.
4. You can change the line style, color, thickness, and shading for the entire table or individual cells.

Show or hide gridlines:

• Gridlines are helpful for visualizing your table structure but do not print. To turn them on or off, go to the Layout tab and click View Gridlines.

Set overall table properties

For advanced adjustments affecting the entire table, such as alignment or text wrapping, use the Table Properties dialog box.

1. Right-click anywhere in the table and select Table Properties.
2. This dialog box offers granular control over:
   • Table: General alignment and text wrapping options.
   • Row: Specific height options for selected rows.
   • Column: Specific width options for selected columns.
   • Cell: Vertical alignment of content within cells.
   • Alt Text: Add a text-based description for accessibility.

Delete a table

If you no longer need a table, you can easily remove it.

1. Click inside the table you wish to delete.
2. Go to the Layout tab under Table Tools.
3. In the Rows & Columns group, click Delete, then select Delete Table.